PEIMS/Business Clerk

Job Title: PEIMS/Business Clerk Wage/Hour Status: Exempt

Reports to: Principals/Superintendent Pay Grade: Slocum ISD Sal Sch

Dept./School: Slocum ISD Date Revised: October 20, 2021

Primary Purpose:

Coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data. Work under close supervision and assist business manager with accounting records , accounts payables, and payroll.



High school diploma or GED

Special Knowledge/Skills:

Ability to interpret data

Ability to maintain accurate and auditable records

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Proficient keyboarding and file maintenance skills

Ability to meet established deadlines

Strong organizational, communication, and interpersonal skills


PEIMS experience preferred

Major Responsibilities and Duties:

Program Management

  1. Compile budget and cost estimates based on documented program needs.

Policy, Reports, and Law

  1. Compile, maintain, and file all reports, records, and other documents required, including mandatory financial reports to TEA.

  2. Comply with policies established by federal and state law, State Board of Education rule, and the local board policy.

  3. Follow district safety protocols and emergency procedures.

Records and Reports

  1. Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.

  2. Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.

  3. Run edits, reports, and verification checks on data to ensure accuracy of information.

  4. Distribute edits and reports to appropriate staff for analysis, verification, and correction.

  5. Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing using computer terminal or personal computer.

  6. Verify data submitted to TEA and submit corrections in a timely manner.

  7. Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.

  8. Compile, maintain, and file all reports, records, and other documents as required.

Training and Technical Support

  1. Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.

  2. Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.

  3. Attend all regional PEIMS workshops and disseminate information to appropriate staff.