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Business Manager

Date:  March 22, 2018


Position Title:  Business Manager

Location: Slocum ISD

Salary Range:  Commensurate with experience

Length of Work Year:  226 Days

 

Position Summary

Manage the business operations of the district including accounting, payroll, purchasing, tax collection, and human resources. 

Position Requirements

Education/Certification/License:

Bachelor’s degree in a business-related field or educational administration

Experience: School business management preferred 

Duties/Responsibilities

      Fiscal Management

1.        Assist in the preparation of the budget and development of long- and short-range objectives for the business operations of the district.

2.        Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual.

3.        Administer the district’s budget and ensure that operations are cost-effective and funds are managed wisely. Prepare all budget adjustments, additions, and deletions.

4.        Assist the district’s independent and internal auditors in conducting periodic audits.

5.        Determine cash available for investment and payment of bills based on daily analysis of cash flow.

6.        Oversee monthly bank reconciliations for all accounts. Review reconciliations of vendor and payroll clearing accounts.

7.        Work with district personnel to project student enrollments, staffing needs, building and facilities needs, energy needs, capital equipment needs, and other cost items for district and individual school improvement.

8.        Ensure that business operations support the district’s goals and objectives and provide leadership to achieve cost-effective practices throughout the district.

9.        Assist with administration the budget and ensure that programs are cost effective and funds are managed prudently.

 

Policy, Reports, and Law

10.      Implement policies established by federal and state law, State Board of Education rule, and local board policy in area of business operations.

11.      Compile, maintain, and file all physical and computerized reports, records, and other documents required.

12.      Prepare monthly board reports.

 

Purchasing and Inventory

13.      Organize and conduct sales to dispose of surplus and salvage equipment.

14.      Oversee the preparation of bids and bid specifications. Receive and analyze bid proposals.

 

Accounting

15.      Classify, record, and summarize numerical and financial data to compile and maintain financial records according to governmental accounting principles and district procedures.

16.      Compute and prepare data for journal entry and budget transfers.

17.      Prepare income statements, balance sheets, consolidated statements, and other statements and reports.

18.      Monitor and reconcile expenditures with budget availability.

19.      Set up and maintain account controls, logs, and files.

20.      Perform cost accounting activities, bank reconciliation, or accounting for grant expenditures.

21.      Review and verify accuracy of journal entries, accounting methods, and procedures.

22.      Maintain complete and systematic records of assigned district financial transactions.

23.      Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.

24.      Balance general ledger and subsidiary accounts by reconciling entries.

25.      Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.

26.      Compute and record cash receipt summaries.

27.      Balance bank statements and work with bank officials to resolve discrepancies in account records.

28.      Transfer funds between accounts.

29.      Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.

30.      Verify invoices and purchase orders to ensure completeness and accuracy prior to payment. 

Benefits Administration

31.     Administer employee benefit programs such as group health insurance, dental, life, and medical reimbursement.

32.     Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier’s claims office and resolve administrative problems with insurance carrier representatives.

33.     Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA), Health Insurance Portability and Accountability Act (HIPAA), and Affordable Care Act (ACA) including issuing certificates of coverage for all medical plans for all terminated employees and dependents.

 

Payroll Accounting

34.      Prepare accurate district payroll for distribution to employees following established procedures.

35.      Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.

36.      Balance payroll earnings and deductions; initiate related transfers of funds and deposits.

37.      Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

38.      Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.

 

Records, Reports, and Correspondence

39.      Prepare and submit all budget, finance, and payroll PEIMS information.

40.      Prepare timely audit schedules and financial statements according to federal, state, and GASB standards.

41.      Compile, maintain, and file all reports, records, and other documents required, including auditable records and financial statements.

42.      Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.

43.      Maintain vendor files and set up new accounts and make changes as they occur.

44.      Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.

45.     Prepare and verify monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.

 

File Management

46.      Maintain files for all employees and applicants, including receiving and routing of changes (e.g., name, address changes).

47.      Enter and update employee information in central database.

48.      Respond to requests for verification of employment.

49.      Prepare and maintain employee service records.

50.      Assist with the preparation and distribution of employment contracts.

 

Risk Management

51.      Direct and manage the district’s risk management, loss control, and safety programs.

52.      Take a leadership role in analyzing and negotiating workers’ compensation, unemployment, and property and casualty insurance policies and make sound recommendations for selection of insurance brokers and carriers.

53.      Work with brokers, insurers, service providers, and district personnel on the design, implementation, and monitoring of safety, loss prevention, and claims administration programs for the district.

54.      Review and respond to all unemployment claims. Serve as district representative for Texas Workforce Commission (TWC) and Texas Department of Insurance, Division of Workers’ Compensation (DWC) hearings. Adjust claims or work in defense and settlement of claims against the district.

55.      Work with insurance carriers to address property loss claims filed by the district. 

Leave Administration

56.      Process all long-term absences according to established guidelines including various leave programs (e.g., family medical leave and temporary disability leave) and providing employees with appropriate and timely notice.

57.      Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay, medical certification requirements, return-to-work dates, and fitness-for-duty requirements.

58.      Coordinate all employee leaves and absences, including those relating to workers’ compensation claims.

59.      Process daily absence reports.

60.      Maintain employee leave records, including confidential medical information in accordance with federal and state laws and regulations and district policies and procedures. 

Other

61.      Maintain confidentiality of information

62.      Respond to requests from financial institutions regarding verification of employment.

 

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress 

Application Procedures

Send cover letter, district application, résumé, transcripts, and copy of cre­dentials to:

                                                           

                                                            Cliff Lasiter

                                                            Slocum ISD

                                                            5765 East State Hwy 294

                                                            Elkhart, TX  75839 

Application Deadline

Until filled. 

*Applicants for all positions are considered without regard to race, color, sex (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

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